Privacy Notice

July 2024

Where our Clients, Prospects, or Candidates have chosen to engage with Elite Media Group, (“we”, “us”, or “our”), either before or after entering into a business agreement, we are the controller of any personal data about yourself, your business, or your employees that you choose to give us and are therefore responsible for processing it in accordance with the law. This excludes any personal data that you specifically ask us to process as part of the “Services” we will provide.

We respect the privacy of our clients and those individuals working for our clients and recognise that when you choose to provide us with personal data, you trust us to act in a responsible manner with that information. This privacy policy contains important information about how we use personal data for the following data subjects:

Our clients, either historical, existing or prospective, who are natural persons; and
representatives or contact persons of our clients who are legal entities.

We will refer to the above together as the “clients”. If you are considered a client of Elite Media Group we invite you to read and understand the contents set out in this privacy policy.

Note that, if you are a California resident, you have the right to request access to certain Personal Data Elite Media Group has about you. You also have the right to request that certain personal data be deleted. You can make these requests by emailing privacy@elitemedia.group.

What information do we collect?

Elite Media Group is an advertising consulting company. As such, we operate both in the digital advertising ecosystem and as a staffing agency for our clients. In the former capacity, we use data to help our clients (primarily advertisers, media agencies, and brands) advertise their ads on websites or digital platforms which allow third-party advertising. In the latter capacity, we help place talented individuals at those same clients, matching them to roles which best suit their skills and career goals.

We collect and process Personal Data about visitors to our own website www.elitemedia.group as well as business contact data for our clients and recruits. At times we may request that information is voluntarily supplied to us by our client themselves or by the legal entity appointed by the client.

We may gather the following information about you::

Identification, contact information, and resume (full name, title, email, phone, address, employment history, etc.)
Job Title, position, and name of company
Business Financial information (e.g., bank account details), insofar our client is a natural person
Identification data relating to the delivery of products or services to our company (e.g., login details, passwords, visitor pass, IP address, online identifiers / cookies, logs, access times, correspondence)

We may also obtain information about you from your interactions with our Systems and from various third parties, including information about you and your use of those Systems, information about you from our clients seeking to place advertisements, information about your exposure to and interaction with online advertising and websites, and information about you from parties which place cookies or advertisements on their websites.

Clients should ensure their employees are aware that their data is being shared with us, as described in this policy.

How do we use it?

The primary reason we process your personal data is to approve, manage, administer or effect an agreement between Elite Media Group and the client you represent or work for. In this respect, we use your personal data to issue invoices, perform accounting, manage our contract or review the services or products we supply to you.

In addition, we process personal data to meet our legal obligations (such as record keeping obligations), as well as to manage our risks and operations (e.g. prevent and detect security threats, exercise or defend legal claims).

We are also required by law to state a “legal basis for processing”, i.e., to tell you on what grounds we are allowed to use your information, and this is also set out below:

How we will use your personal data	Our legal basis for processing

Do we pass your information to third parties?

We may send your personal data to other clients, affiliates, and third parties to help us process your personal data for the purposes set out in this policy.

We may disclose your personal data if we or any of our assets are the subject of a sale or similar corporate transaction. We will ensure that the third parties who receive your personal data are required to keep it confidential.

We may disclose personal data to third parties when we reasonably believe we are required by law, and in order to investigate, prevent, or take action regarding suspected or actual unlawful or otherwise prohibited activities, including, but not limited to, fraud.

How long do we keep your information?

We will keep your information for as long as is necessary to fulfill the purpose for which it was collected. The retention time is the term of the clients’ contract until any legal claims under the contract expire, unless an overriding legal or regulatory obligation arises.

How do we protect your information?

We take appropriate measures to ensure that your personal data disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used.

Your Rights

Depending on the purposes of processing you may be entitled to ask:

for a copy of the personal data we hold about you, and details about how we are processing your personal data;
to have any inaccuracies in your personal data corrected;
if we are processing your personal data by automated means and on the basis of your consent (see “How do we use it?”, above), for us to provide your personal data to you in a structured, commonly-used and machine-readable format. You can also ask us to provide your personal data directly to a third party in this format, and, if technically feasible, we will do so;
to withdraw your consent at any time. The withdrawal of your consent will not affect the lawfulness of processing based on consent before withdrawal
to object, on grounds relating to your particular situation, at any time which is based on our legitimate interest; and
to have your personal data erased, or for our use of it to be restricted (for example, if your preferences change, or if you don’t want us to send you the information you have requested).

Please contact us using the details set out below if you would like to exercise any of these rights.

You may also have the right to make a complaint to the supervisory authority in your country or jurisdiction if you’re not happy with how we’ve handled your personal data.

How to contact us

If you wish to exercise any of your rights in relation to your personal information or if you have any queries about how we use your personal information, please let us know by contacting us via email at privacy@elitemedia.group.

Changes to this privacy policy

We review this privacy policy on a regular basis to ensure that it is up-to-date with our use of your personal data, and compliant with applicable data protection laws.

We reserve the right, at our discretion, to revise this privacy policy at any time. The updated privacy policy will be posted on our website. You are encouraged to review this privacy policy from time to time.